Last Updated: 24 October 2025

This Privacy Policy describes how Astute Digital Solutions Ltd (“we,” “us,” or “our”) collects, uses, stores, and protects your personal data when you visit or use our website https://finalscanpro.com

1. Who We Are

• Business Name: Astute Digital Solutions Ltd
• Website: https://finalscanpro.com
• Email: contact@finalscanpro.com
• Address: 6, Exeter Place, Gloucester Road, Guildford, GU2 9TQ, United Kingdom
• Data Controller: Astute Digital Solutions Ltd

We determine the purpose and means of processing your personal data.

2. Information We Collect

We collect the following types of personal information:

2.1. Information You Provide to Us

When you use our Website or purchase our services (such as plagiarism and AI detection tools), you may provide:

• Personal Identification Data: Name, email address, billing address, and contact details.
• Account Information: Login credentials (username and password).
• Payment Information: Payment card details (processed securely via third-party payment gateways; we do not store full payment card data).
• Content and Files: Documents or text you upload for analysis through our plagiarism and AI detection tools.

2.2. Automatically Collected Information

When you visit our Website, we may automatically collect:

• Technical Data: IP address, browser type, device type, operating system, and referring URLs.
• Usage Data: Pages visited, time spent, and interactions on our Website.
• Cookies and Tracking Technologies: Used to enhance user experience and analyze website performance. See our Cookie Policy for details.

3. How We Use Your Information

We use your data for the following lawful purposes:

4. Data Storage and Retention

We store your personal data securely on servers located within the United Kingdom or the European Economic Area (EEA). We retain personal data only for as long as necessary to:

• Fulfil the purposes outlined in this policy,
• Comply with legal and accounting requirements, or
• Resolve disputes.

Data related to user accounts and uploaded documents may be deleted upon your request or after a defined retention period (see Section 9).

5. Data Sharing and Disclosure

We do not sell your personal information. However, we may share data with trusted third parties when necessary, such as:

• Payment Processors (for secure transactions)
• Cloud Hosting Providers (for data storage and backup)
• Analytics Services (e.g., Google Analytics, to improve user experience)
• Legal or Regulatory Authorities (if required by law)

All third parties are contractually obligated to process your data securely and only for the purposes specified by us.

6. International Data Transfers

If we transfer data outside the UK or EEA, we ensure adequate safeguards such as:

• The country has been deemed to provide an adequate level of data protection by the UK/EU; or
• Standard Contractual Clauses (SCCs) approved by the European Commission or UK ICO are in place.

7. Data Security

We implement robust technical and organizational measures to protect your data, including:

• Encryption of data in transit (HTTPS/SSL) and at rest
• Secure firewalls and intrusion detection systems
• Regular vulnerability assessments and data access audits
• Limited access to personal data (authorized personnel only)

Despite our efforts, no online transmission is completely secure. You share data at your own risk, but we strive to protect it with industry best practices.

8. Your Rights Under GDPR

You have the following rights under UK and EU data protection laws:

• Right of Access – Request a copy of your personal data.
• Right to Rectification – Request corrections to inaccurate or incomplete data.
• Right to Erasure – Request deletion of your personal data (“right to be forgotten”).
• Right to Restrict Processing – Request limitation of data processing.
• Right to Data Portability – Request data in a structured, commonly used format.
• Right to Object – Object to data processing for marketing or legitimate interests.
• Right to Withdraw Consent – Withdraw consent at any time when processing is based on consent.

You may exercise your rights by contacting us at: contact@finalscanpro.com. We will respond to your request within 30 days, in accordance with GDPR requirements. If you are unsatisfied with our response, you may lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk/

9. Cookies

We use cookies and similar technologies to:

• Ensure the Website functions properly,
• Remember your preferences, and
• Analyze traffic to improve services.

You can manage or disable cookies in your browser settings. For more details, refer to our Cookie Policy.

10. Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for their privacy practices. We encourage you to read their privacy policies before providing any personal data.

11. Children’s Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from minors. If we learn that a minor’s information has been collected, we will delete it promptly.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect legal or operational changes. The latest version will always be posted on this page with an updated “Last Updated” date.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact:

Astute Digital Solutions Ltd
Email: contact@finalscanpro.com
Address: 6, Exeter Place, Gloucester Road, Guildford, GU2 9TQ, United Kingdom

Summary

• We collect personal and technical data to provide plagiarism and AI detection services.
• We protect your information using encryption and secure servers.
• We do not sell your data.
• You have full rights to access, correct, delete, or restrict your data under GDPR.